Jcommerce/Foundations/Inventory & Point of Sale

Foundation · Retail & wholesale

Every sale counted. Every item accounted for.

A fast point of sale for the counter, joined to inventory that tracks every item. Low stock is flagged before you run out, receipts print in a tap, and the reports show who sold what and when.

Point of saleInventoryLow-stock alertsReceipts & invoicesCashier roles
Book a walkthrough See every screen
Ref.JCT-F03
Screens9
Go-live2 weeks
ForRetail

At a glance

Who it’s for, and what changes.

Every foundation is a complete, working system, shaped to your business before it goes live.

For

Shops & supermarkets

Fast checkout, with stock coming off the shelf count automatically.

For

Wholesalers

Credit customers, invoices and supplier reorders.

For

Hardware & parts

Thousands of SKUs, barcodes and exact counts.

BeforeAfter
Stock counted by hand, once in a whileStock levels move with every sale
Running out of best sellersAlerts before the shelf is empty
Who sold what? Nobody knowsEvery sale tied to a cashier and a time
Receipt books and carbon paperPrinted or emailed receipts in one tap

How it fits together

One system, every side of the counter.

Customers on one side, your team on the other, and one live record in the middle, so everyone sees the same thing at the same moment.

CUSTOMER SIDEYOUR SYSTEMYOUR TEAMCounterSCAN · SELL · RECEIPTSCredit customersINVOICES · BALANCESManagerINVENTORY · REORDERSOwnerREPORTS · CASHIERSStock & salesONE LIVE RECORDCUSTOMER SIDECounterSCAN · SELL · RECEIPTSCredit customersINVOICES · BALANCESStock & salesONE LIVE RECORDYOUR TEAMManagerINVENTORY · REORDERSOwnerREPORTS · CASHIERS
Drawing SM-03 · System mapEvery line is live data · not to scale

The walkthrough

Every screen, step by step.

These screens are interactive: tap the badges, buttons and tabs to see how they behave.

01
POS dashboard

Your command centre, at a glance

Today’s sales, number of sales, average ticket, invoices waiting and your best sellers, with one-tap access to a new sale.

pos.yourstore.com/
DashboardMain counter
+ New sale
Sales todayJ$412,350▲ 8%
Transactions187▲ 21
Avg. ticketJ$2,205▲ 4%
Low stock6items
Last 7 days
M
T
W
T
F
S
S
Recent sales
K#2291 · 4 itemsKim · 12:41J$4,850
R#2290 · 9 itemsRay · 12:37J$12,300
K#2289 · 1 itemKim · 12:30J$650

Fig. 1 Dashboard

Today’s numbersSales, count and average ticket, live.
Sales trendSeven days at a glance, to spot your peak days.
Recent salesReprint or view any receipt in a tap.
02
Point of sale

Checkout in seconds

Search or scan, adjust quantities and take payment on one screen. Cash, card or credit, split if needed, with change worked out for you.

pos.yourstore.com/sale
New saleCashier: Kim
AM
Cart
Scan or search…
RCJasmine Rice 10lbSKU 1102 · 34 in stock2J$5,900
CMChunky Mackerel 155gSKU 2208 · 120 in stock6J$1,920
FRFranks 24-packSKU 3310 · 18 in stock1J$2,400
Payment
SubtotalJ$10,220
GCT 15%J$1,533
TotalJ$11,753
CashCardCreditSplit
Charge

Try it · Change quantities: the totals and tax updateFig. 2 New sale

Search or scanType or use a barcode scanner, with stock shown as you go.
Running totalSubtotal, GCT and total, always right.
Any paymentCash, card, credit or split, with change calculated.
03
Products

Your whole range, organised

Every product with price, stock, category and sales history. Filter by department and see what each item has earned.

pos.yourstore.com/products
ProductsCanned
AM
Search 2,840 products
AllDry goodsCannedFrozenHousehold
ProductSKUPriceStockSold (30d)
Chunky Mackerel 155g2208J$320120640
Corned Beef 340g2211J$78064212
Baked Beans 415g2215J$2909388
Sardines 425g2219J$4100176

Fig. 3 Catalogue

Product detailsPrice, stock, category and description.
DepartmentsFilter to one category in a tap.
Sales historyUnits sold and revenue per item.
04
Inventory

Stock that keeps itself current

Add items, set reorder levels, receive deliveries and adjust counts, with a log of every change and who made it.

pos.yourstore.com/inventory
InventoryValue J$4.2M
AM
ItemOn handReorder atValueStatus
Jasmine Rice 10lb3420J$100kIn stock
Baked Beans 415g924J$2.6kLow stock
Sardines 425g024J$0Out of stock
Cooking Oil 1L5830J$52kIn stock
Supplier
Caribbean Foods Ltd
Invoice #
CF-55120
Item
Sardines 425g
Quantity received
96
Unit cost
J$290
Notes
2 cases dented, accepted
Add to stock

Try it · Switch to “Receive delivery”Fig. 4 Inventory

SKUs & barcodesEvery item uniquely tracked, scanner-ready.
Reorder levelsSet per item, based on how fast it sells.
Change logWho changed which count, and when.
05
Alerts

Never run out of best sellers

Items below their reorder level are flagged on the dashboard and gathered into a reorder list you can send to suppliers.

pos.yourstore.com/inventory?low
Low stock6 items
AM
6 items are at or below their reorder level
ItemOn handMin.Supplier
Sardines 425g024Caribbean FoodsOut of stock
Baked Beans 415g924Caribbean FoodsLow stock
Bleach 1gal412Clean Co.Low stock
Flour 2kg1120Jamaica Flour MillsLow stock
Create reorder list

Fig. 5 Low stock

Real-time alertsA count on the dashboard, one click to the list.
Custom thresholdsDifferent minimums for fast and slow sellers.
Reorder listExport a purchase list for each supplier.
06
Customers

Know your regulars

Customer profiles with contact details, purchase history and lifetime spend, and credit accounts for trusted buyers.

pos.yourstore.com/customers
Customers412 customers
AM
Customers
DGDevon’s GroceryCredit · 30 daysJ$1.2M
MWMarcia WalkerRetailJ$84k
TSTop Shop Mini MartCredit · 14 daysJ$640k
Devon’s Grocery
LifetimeJ$1.2Msince Feb
BalanceJ$38,400due 30 Oct
#Invoice INV-033112 OctJ$38,400

Fig. 6 Customers

ProfilesName, phone, email and address in one place.
HistoryEvery purchase, with receipts to reprint.
Credit accountsLimits, balances and due dates.
07
Receipts & invoices

Professional, every time

Receipts formatted for 80mm thermal printers, or sent by email. Invoices for credit customers, with payments tracked against them.

pos.yourstore.com/receipt/2291
Receipt #2291Printed 12:41
Print
YOUR STORE · MANDEVILLE
Jasmine Rice 10lb ×25,900
Chunky Mackerel ×61,920
Franks 24-pk ×12,400
GCT 15%1,533
TOTALJ$11,753
Cashier Kim · #2291 · 12:41
Invoices
InvoiceCustomerStatus
INV-0331Devon’s Grocery
INV-0330Top Shop
INV-0329M. Walker

Try it · Click an invoice statusFig. 7 Receipts

Thermal printing80mm receipts in one tap.
Email receiptsSent straight to the customer.
InvoicesFor credit customers, with payments recorded.
08
Reports

Decisions from real numbers

Sales by day, week or month, top products, busiest hours and cashier performance, exportable to Excel for your accountant.

pos.yourstore.com/reports
ReportsOctober
Export
TodayThis weekThis monthCustom
Sales by hour
8
9
10
11
12
1
2
3
4
Top products
Jasmine Rice 10lbJ$812k
Chunky MackerelJ$205k
Cooking Oil 1LJ$171k

Fig. 8 Reports

Any periodDaily, weekly, monthly or a custom range.
Busiest hoursStaff the counter when it matters.
ExportExcel or CSV for your accountant.
09
Staff & roles

The right access for each person

Every cashier signs in as themselves. Cashiers sell, managers handle refunds and discounts, admins control everything, and each person’s performance is tracked.

pos.yourstore.com/cashiers
Cashiers3 on shift
+ Add cashier
NameRoleSales todayAvg. ticketVoids
Kim AndersonCashierJ$186kJ$2,1900
Ray ThomasCashierJ$142kJ$2,4101
Paula ReidJ$84kJ$1,9800
Refunds and discounts above J$1,000 need a manager’s PIN.

Try it · Click Paula’s role to change itFig. 9 Cashiers

Own loginsEvery sale tied to a person.
Role-based accessCashier, manager and admin, each with limits.
PerformanceSales, average ticket and voids per cashier.

Related work: for D&D Wholesale we designed a counter queue system that puts walk-ins and online orders in one barcoded queue.

See it running

Click through a working version.

Real systems and demos built on this foundation, each in a different business’s brand.

Wholesale · PapineD&D Wholesale

Inventory, counter queue, staff and ratings screens.

Open demo Repairs & store · MandevilleApex Repairs admin

Admin for a phone and computer repair shop.

Open demo Auto parts · Midnight storeBig J’s Auto Parts

A parts catalogue and shop front.

Open demo

What’s included

Everything you need on day one.

Every foundation is set up in your brand, loaded with your products, menu or records, and handed over with training. Then we stay on to look after it.

Included

  • Point of sale for the counter
  • Products, SKUs & barcodes
  • Inventory with reorder levels
  • Low-stock alerts & reorder lists
  • Customers & credit accounts
  • Receipts (thermal & email) & invoices
  • Sales reports & exports
  • Cashier logins & roles
  • Staff training
  • Hosting, backups & support on a care plan

Popular add-ons

Online storeSell online from the same stock.Quoted
Counter queue systemDoor tablet, barcoded tickets and a display screen.Quoted
WhatsApp orderingBulk orders by chat, checked against live stock.from J$60,000
Typical go-live2 weeksFrom details to launch
Setup fromJ$170,000One time · 50% to start, 50% at go-live
Care plan fromJ$15,000A month · Essential, Standard (J$25k) or Priority (J$40k)
Your dataYoursHanded back if you ever leave

Questions

Asked often.

What hardware do I need?

A computer or tablet with a browser. A barcode scanner, 80mm receipt printer and cash drawer are optional; we advise on models, and you buy them in your business’s name.

Can it handle thousands of products?

Yes. It is built for full ranges, with search, categories and barcodes.

Does it work if the internet drops?

We discuss your connection during the consultation and plan for it, including a backup connection where sales can’t stop.

Can I import my current stock list?

Yes. Send us your spreadsheet and we load it before launch.

Other foundations

Explore more.

Each one is a complete system we can set up in your brand, or the starting point for something built just for you.

Foundation · E-commerceOnline StoreStorefront · Cart & checkout · Customer accountsFoundation · Food & hospitalityRestaurant & OrderingDigital menu · Group ordering · Kitchen displayFoundation · PropertyApartment ManagementTenant portal · Rent collection · LeasesFoundation · EducationLearning ManagementCourse catalogue · Student portal · Course builderFoundation · RecruitmentJob Board & RecruitmentJob board · Seeker profiles · Employer dashboardOur product · UWI MonaRunnerStudent app · Runner app · Store tablets

Begin

Let’s set it up for you.

Setup from J$170,000 and a care plan from J$15,000 a month. Start with a free ten-minute consultation, then a written proposal in plain English.

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