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Property Management · Template Walkthrough · Full System Overview

Your property
fully managed

Everything a landlord needs to manage rental properties — tenant portal, rent collection, lease tracking, maintenance requests, and a complete admin dashboard. See every screen below.

Property Overview Tenant Portal Rent Collection Lease Management Maintenance Reports
14
Day Launch
9
Screens
20+
Features
24/7
Tenant Access
1 Property Overview

See your entire property at a glance

The property overview dashboard shows all your buildings, units, and tenants in one place. Occupancy rates, upcoming lease renewals, and recent activity — all visible immediately.

Property overview dashboard
property/overview.php — Desktop View
Property Overview
Dashboard — All Properties
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Property overview mobile view
property/overview.php — Mobile View
Mobile Responsive
Mobile Overview
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Occupancy Rate
See exactly which units are occupied, vacant, or reserved. Track occupancy trends over time.
Upcoming Renewals
List of leases expiring in the next 30, 60, 90 days. Never miss a renewal date.
Recent Activity
New payments, maintenance requests, and tenant messages — all in one timeline.
2 Tenant Portal

Give tenants self-service access 24/7

Each tenant gets their own portal where they can view lease details, make payments, submit maintenance requests, and communicate with management — all without calling you.

Tenant portal dashboard
tenant/dashboard.php — Tenant View
Tenant Portal
Tenant Dashboard
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Tenant documents
tenant/documents.php — Lease Documents
Document Access
Lease & Document View
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Self-service reduces calls. Tenants can check balance, pay rent, and submit requests without contacting you. Management overhead drops significantly.

Lease Details
Tenants see their lease terms, rent amount, due date, and can download signed agreements.
Online Payments
Pay rent via card, bank transfer, or cash. Payment history and receipts available.
Maintenance Requests
Submit and track maintenance issues. See status updates from management.
3 Rent Collection

Track payments, send reminders, get paid faster

Complete rent collection system with multiple payment methods, automated reminders, and real-time payment tracking. See who's paid and who's overdue at a glance.

Rent collection dashboard
Key Feature
Rent collection table
admin/rent.php — Rent Collection
Rent Collection
Payment Tracking Dashboard
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Unit
Tenant
Amount
Status
#101 - Ocean View
M. Brown
$85,000
Paid
#102 - Garden Suite
J. Williams
$85,000
Pending
#103 - Studio
S. Johnson
$65,000
Overdue
Auto-Reminders
SMS and email reminders sent automatically before rent is due and when overdue.
Payment History
Complete payment records for each tenant. Export for accounting.
Digital Receipts
Automatic receipts generated and emailed when payment is confirmed.
4 Lease Management

Track leases, renewals, and documents

Manage all lease agreements in one place. Store signed documents, track renewal dates, handle security deposits, and manage lease terms — all organized digitally.

Lease management screen
admin/leases.php — Lease List
Lease Management
Active Leases Overview
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1

Create Lease

Enter tenant details, rent amount, deposit, start/end dates. Upload signed PDF.

2

Track Throughout Term

System tracks rent payments, sends renewal reminders, logs all communications.

3

Renew or Close

When lease ends, renew with new terms or close out and process deposit return.

Renewal Alerts
Get notified 30, 60, 90 days before leases expire. Never miss a renewal.
Security Deposits
Track deposits held, deductions made, and amounts returned at move-out.
Document Storage
All signed leases, addendums, and correspondence stored per tenant.
5 Maintenance Requests

From tenant request to completion — tracked

Tenants submit maintenance issues through their portal. You assign vendors, track progress, and communicate status — all in one system with full history.

Maintenance requests dashboard
admin/maintenance.php — Request List
Maintenance
All Maintenance Requests
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Complete communication history. Every note, update, and status change is logged. No more "who said what" or lost paper requests.

Priority Levels
Emergency, urgent, routine. Color-coded so critical issues get immediate attention.
Vendor Management
Assign work to contractors, track costs, and maintain vendor history.
Photo Uploads
Tenants can upload photos of issues. Attach to work orders for vendors.
6 Admin Dashboard

Complete property overview in one screen

The admin dashboard gives you real-time insights — total rent collected, occupancy rate, pending maintenance, upcoming renewals, and recent activity. All the numbers that matter.

Most Important
Admin dashboard main view
admin/dashboard.php — Main View
Admin Dashboard — Key Metrics
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Revenue Summary
Monthly, quarterly, annual rent collection. Compare to previous periods.
Occupancy Stats
Current occupancy rate, vacancy trends, units available for rent.
Renewal Forecast
See which leases are ending soon. Plan ahead for turnovers.
7 Unit Management

Manage every unit — details, status, history

Complete database of all units with details like square footage, bedrooms/bathrooms, amenities, rent amount, and current tenant. Track maintenance history per unit.

Units management table
Units List
All Units Overview
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Unit details view
Unit Details
Single Unit View
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Add new unit

Enter unit number, specs, photos, rent amount, amenities. Set as available or occupied.

Update details

Change rent, update photos, mark for renovation, add notes for future reference.

View history

See all past tenants, maintenance requests, and rent changes for the unit.

8 Tenant Applications

Screen applicants, manage waitlists, fill vacancies faster

Accept applications online, collect screening fees, run background checks, and manage the entire tenant selection process from one dashboard.

Applications management
admin/applications.php — Applications
Applications
Application Queue
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Applicant
Unit
Status
Date
K. Thompson
#205
Pending
Today
R. Davis
#110
Approved
Yesterday
L. Campbell
#308
Rejected
2 days ago
Screening Workflow
Move applicants through stages: new → screening → approved → leased → moved in.
Waitlist Management
Maintain waitlist for units, notify applicants when units become available.
Document Collection
Applicants upload ID, proof of income, references. All stored securely.
9 Reports & Analytics

Data-driven property management

Generate professional reports for owners, investors, or your own records. Financial summaries, occupancy reports, maintenance costs, and more — exportable to PDF or Excel.

Financial report
Financial Report
Income Statement
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Occupancy report
Occupancy Report
Occupancy Analytics
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Generate Reports

Select report type, date range, properties. Preview then export to PDF or Excel.

Visual Analytics

Charts and graphs show trends in rent collection, occupancy, and expenses.

Share with Owners

Email reports directly to property owners or investors with one click.

Professional reporting. Impress property owners with clean, professional reports showing exactly how their investment is performing.

Ready to streamline your property management?

Get this system for your apartments

Launch a complete apartment management system in 14 days. Tenant portal, rent collection, maintenance tracking, lease management — all of it, built and hosted for you.

$50,000
JMD — one-time setup
$5,000
JMD/month — hosting + support
14
Days to go live